Every vote cryptographically timestamped and anchored.
Each ballot is sealed into an immutable, independently auditable record stored on IPFS and anchored to Base the moment voting closes.
Verified Governance® TrueHOA presents Verified Governance®
Stop defending your elections.
Prove them.
Most community decisions end with an announcement. Verified Governance® preserves the evidence behind it: who was eligible to participate, when ballots were cast, whether quorum was met, and how the result was certified.
It replaces “just trust us” with a result people can understand and verify.
Works alongside your existing HOA software — nothing to replace.
Private ballotQuorum in the openSealed beyond reachCryptographically self-verifying
40-Second Overview · Why announcements aren’t proof
Property Week International Tech Innovation Awards 2026 · Finalist
Best Community & Social Impact Technology
Patent Pending Technology
Verified Governance® is the first purpose-built standard for provable community governance.
Featured in
UNVERIFIABLE GOVERNANCE · THE ROOT CAUSE
If your community is not running verifiable elections and decisions,
it has an active liability generator.
More than 78 million Americans live under HOA governance, subject to board-controlled decisions on budgets, assessments, rules, and leadership that directly affect their daily lives and the value of their homes.
Yet the methods used to reach those decisions date to the era of dot-matrix printers and carbon copies: paper ballots, email votes, proxy chains, and room counts.
When a vote is challenged — and increasingly they are — the burden of proof falls on the people who ran the process: the property manager, the board, and the management company.
$5–10B
Annual HOA dispute costs (est.)
78M+
Americans under HOA governance
370K+
HOA entities in the U.S.
20–25%
HOA households reporting active disputes annually
“Process is not proof.
Running an election is not the same as being able to prove its outcome and correctness at each step of the process.”
VERIFIED GOVERNANCE® · THE ULTIMATE STANDARD
Verified Governance® is a method and technology set that makes community decisions transparent in process, verifiable in outcome, equal in access, consistent in procedure, and immutable in record.
TRUST FAILS. PROOF DOESN’T.
Digital is not the same as defensible.
Turning a paper ballot into a web form does not answer the hard questions.
THE OLD WAY
- A result is announced.
- The records sit with the people who ran it.
- Questions turn into a search for documents.
- Trust becomes a request.
VERIFIED GOVERNANCE®
- The result arrives with its own evidence.
- The path to the outcome is ready to review.
- Questions have proof to meet them.
- Trust has something solid underneath it.
That is the difference between a convenient election and one you can prove.
HOW VERIFICATION ACTUALLY WORKS
Sealed beyond every party to the decision.
- Step 01 · Before voting opens
The terms are locked
Who may vote, how much each vote counts, what quorum requires, and what appears on the ballot are all sealed before the first ballot is sent. None of it can be quietly adjusted once voting has started.
- Step 02 · While voting runs
Every ballot is timestamped
Each ballot goes to one identified voter and is recorded with the moment it was cast. The record proves that a person voted. It never shows how they voted.
- Step 03 · The moment voting closes
The file is sealed and fingerprinted
The roster, the ballots, the timestamps, the quorum math, and the final tally are sealed into a single record and run through a standard cryptographic hash, producing one short, unique fingerprint. Change one vote, one name, or one timestamp, and the fingerprint comes out completely different.
- Step 04 · Immediately after
The fingerprint is anchored beyond reach, even ours
The sealed record is stored on IPFS, and its fingerprint is anchored to Base, a public blockchain neither TrueHOA nor the association can edit, where it is timestamped permanently. The evidence now lives somewhere no party to the decision can touch it.
SO ANYONE CAN CHECK IT
To verify a result, you recompute the fingerprint from the record you were shown and compare it against the one filed publicly. Match, and the record in front of you is exactly the record that existed the moment voting closed. If a single character had been altered by anyone, including us, they would not match.
See the verification portal- The board cannot rewrite it later.
- The manager cannot rewrite it later.
- TrueHOA cannot rewrite it later.
You are not asked to trust that.
You can verify it.
WHAT A VERIFIED RECORD HOLDS
One decision.
Four points of proof.
Every voter verified. Every ballot private.
Each ballot is issued to one eligible voter through a unique and secure access link. The record shows who participated, never how they voted.
Every result self-verifying: the outcome is a proof, not a claim.
Anyone with the audit link can verify the roster rules, quorum math, and final tally against the public blockchain fingerprint without admin access.
Built for every governance decision year-round.
The standard extends beyond annual board elections to special assessments, rule and bylaw amendments, recalls, and budget ratifications.
THE RECEIPT FOR A COMMUNITY DECISION
An outcome proof page anyone can inspect.
When voting closes, the work should not vanish into an admin account. The audit page shows the result, turnout, quorum, and participation behind the count without ever exposing how a single person voted — reviewable by every relevant party at any time.
See why weak records create disputes
Verified record
The result is not a claim.
It has a trail.
EVERYONE IN THE ROOM BENEFITS
A provable record changes
the whole room.
01
For property managers
Your word should not be the record.
When a result is challenged today, you are the record. Your inbox, your memory, your word against an angry room. That is an unfair place to put a professional. A verified record answers for you, so the hardest conversation of your year becomes a link you send.
Run a free test election02
For board members
An honest board deserves more than its word.
You volunteered. You did it right. And if someone alleges otherwise, your word is the only evidence you have. A verified record answers the accusation for you, in public, so standing behind the outcome costs the board nothing.
See what an audit shows03
For homeowners
Nobody should vote on faith.
You should not have to wonder whether your ballot arrived, whether quorum was really met, or whether the number announced at the meeting is the number that was counted. You should be able to check. That is the whole idea.
See how verification worksALREADY ON A MANAGEMENT PLATFORM?
Keep your management platform.
Add proof to your elections.
When someone challenges an election two years from now,
you can either scramble to reconstruct and explain an outcome.
Or you can simply send a link to a TrueHOA verified and proven decision.
The challenge arrives months later.
When an owner email or attorney letter asks for the election records eight months later, assembling minutes PDFs, sent-mail logs, and ballot boxes takes 15 hours and produces a reconstruction — not proof.
Good boards exposed by ambiguous systems.
Most governance disputes begin with ambiguity over notice, eligibility lists, proxy validity, or tally consistency. Your management software is built for daily operations — proving a contested vote is simply a different job.
Replace 15 hours in a storage room with one link.
Before voting opens, TrueHOA locks the roster, weights, quorum rule, and ballot. At close, everything seals into one self-proving record anchored to Base — turning a hostile records request into a one-line reply: “Here is the verified outcome page.”
Your management platformTrueHOA
Running the community
Your platform, unchanged (accounting, work orders, communications).
Never touches daily ops — only uses a simple CSV/Excel roster export homeowners and manage your elections, polling and decisions.
Running the vote
Notices and reminders stay where they live today.
Owners vote by emailed secure link in 60 seconds — no account, no login, no app.
Proving the election later
Records remain in management custody (reconstructed manually if challenged).
One sealed, self-proving outcome record, anchored to Base and verifiable by anyone.
TrueHOA is the election and governance layer for your community your management software does not have.
DOES OUR INSPECTOR OF ELECTIONS CHANGE?
No, the role and the certification stay exactly as they are today. What changes is what the certification is checked against: TrueHOA seals the record, so the inspector certifies something no one can rework afterward.
IS THE BALLOT STILL SECRET?
Yes. Every ballot is timestamped to one identified voter, so the record proves who voted and when, but the choice itself is never recorded. You can demonstrate participation without ever exposing a position.
WHAT HAPPENS IF AN ELECTION IS VOIDED?
The sealed record stands, as the accurate record of a voided election. The re-run gets its own sealed record, and no one can quietly replace the first one. Even the elections that go wrong stay on the record as they happened.
WHAT IF THE ROSTER IS WRONG?
The terms lock before voting opens, which is when a roster error is cheapest to catch. An error caught before voting opens is a correction, not a permanent record.
WHY WOULD A CHALLENGER TRUST YOUR RECORD OVER OURS?
Because it is not ours to change, and it is not yours either. It is the certified record of the community’s vote. The cryptographic fingerprint lives on a public blockchain that neither the board, the manager, nor TrueHOA can modify without breaking verification. The audit page verifies the outcome against that on-chain record in the open for anyone who needs to inspect it. That eliminates the custody argument — the claim that every record sat in your hands and under your control. You stop being the help desk for the recount, and you stop being the only witness.
WHAT DATA DOES TRUEHOA NEED?
A roster for each vote: names, units, weights, and email addresses. That is the whole export. Owners vote through an emailed secure link, no account, no login, no app, and you can be up and running in 10 minutes.
IS OUR ELECTION PUBLIC FOR ANYONE TO BROWSE?
There is no public directory, and we never list or index your elections. But the sealed record itself is public on purpose. Anyone holding the link can open it, and the record stays permanently readable through the blockchain entry that anchors it. That is exactly what lets an owner, an auditor or a court confirm a result without trusting us, or needing us at all. Records sealed from September 2026 onward carry no owner names and mask every email address. Earlier records do contain names, and cannot be altered once anchored. Treat the link as shareable, not secret.
WHEN WOULD WE ACTUALLY USE TRUEHOA?
Board elections. Special assessments. Budget approvals. Rule and bylaw changes. Board and committee votes. And the moments that put every record under a microscope: a contested election last year, a recall petition, an acrimonious board turnover, a developer transition. On an ordinary month the vote runs, the record seals, and you move on. The day it earns its keep is the day the records request arrives, months later, and your verified answer is already sitting ready.
WHAT DOES IT COST?
$0.50 per door per month, unlimited elections and votes, no setup fees. On 300 doors, that is $1,800 a year. Your first test election is free, which is why one board president’s motion was simply: run a board test vote on it at no cost and look at the audit page together.
WHAT IF WE LEAVE?
Nothing you built here depends on the subscription. The sealed record is yours at close, filed with your minutes, and the fingerprint is anchored to a public blockchain that no one, including us, can alter. Cancel tomorrow and both are exactly where you left them.
CRYSTAL AI
Review the rules before the next vote.
TrueHOA Crystal AI checks your governing documents for outdated clauses and conflicting rules, with findings marked on your PDFs for your board and counsel.
Verified Governance® preserves the evidence of your community’s decisions.
Explore Crystal AISTART WITH ONE DECISION
Your next election should prove itself.
Experience it for yourself by running a complete test election, free.
Start your free test election